The Secretary will be assigned to multiple Attorneys and Legal Assistants and will work closely with them to provide all requested support. All Job Duties may vary depending on the assigned Attorney’s and Legal Assistant’s requests. Direct Hire, hours are M-F 9am to 6pm

Duties and Responsibilities

• • 
    Secretary duties
  • Maintain Attorney calendars
  • Manage phone lines for assigned Attorneys
  • Set up meetings and conference calls
  • Create expense reports and review and confirm reimbursements
  • Create PowerPoint presentations per Attorney requests
  • Maintain attorney reading and working files
  • Make work-related travel arrangements for attorneys and legal assistants
  • Make work-related restaurant reservations
  • Arrange for couriers
  • Word processing and mail out duties
  • Document revisions
  • Time entry for two attorneys
  • Process mail-outs and overnight deliveries for Attorney and Legal Assistants
  • Receptionist duties
  • Periodically fill-in for the primary Receptionist on the main floor as requested
  • Greet guests, receive deliveries, direct “traffic” to conference room
  • All other duties as assigned

Job Requirements

Excellent oral and written communication skills

Excellent phone skills

3-4 years office administration/support experience

Proficiency in Microsoft Office

Detail oriented and works with a high degree of accuracy

Highly organized and flexible

Ability to multitask

Must be a team player

Must be self-directed and able to complete projects with limited supervision